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Privacy Management Software Tools for GDPR & CCPA Compliance

Clarip offers a line of data privacy management software for businesses and privacy professionals concerned about regulatory compliance with GDPR and the California Consumer Privacy Act. Our privacy tools help companies ranging from the Fortune 500 to technology startups by providing the privacy management platform that they need to comply with the latest privacy laws as well as monitor and audit the performance of their processes and procedures.

GDPR software solutions and other privacy tools for businesses will be increasingly important as regulations increase around the world to protect consumers. Companies are going to be challenged by the different requirements of each jurisdiction. It will become more important than ever that compliance occurs programmatically rather than manually. This is particularly true for large websites or large companies which will be working with many websites and data sources.

As more individuals begin exercising their privacy rights, manual processes will also need to be replaced by automated solutions. Businesses are not going to be able to keep up with the requests for access and to delete their data once this becomes a regular tool in the arsenal of people interested in protecting their data. With a significant percentage of the population now concerned about their privacy, it is only a matter of time before they begin exercising their subject access rights in force. Once they do, businesses will be forced to either create tools internally to solve the problem, buy outside software such as a privacy management platform, or hire more people. For many companies, a privacy-as-a-service solution will be the most cost effective option.

There are many different components of a good data privacy management platform. Some of the important features include:

Data Collection: Given the rate of data collection through electronic means, manual processes will not work for most online businesses these days. Organizations need to be able to understand all of the data collected through automated data mapping. Also, consent management software that can electronically track user consent and preferences is necessary to keep up.

Data Sharing: As consumers are given the right to opt in and opt out of third-party data sharing by governments, businesses will need to be able to make sure that their preferences are tracked accurately and updated in real time so that third-parties are not given data based on old preferences. This is usually done by granting access to a third-party API which allows the business to control what data is provided to the third-parties. Third-parties can then pull data from the API with confidence that it is updated in real time by the company.

Consumer Rights: GDPR and California give individuals the right to access and delete their own data. GDPR also gives EU citizens the right to correct inaccurate information. As these rights become engrained in the hearts and minds of consumers, businesses will need to automate processes to handle them or they will quickly become overwhelmed attempting to handle and track them manually.

Privacy Notices: Transparency with consumers will be vital as user’s manage their own privacy. In order to facilitate informed consent, both GDPR and the California Consumer Privacy Act have requirements about the disclosures which must be made to consumers under the laws. GDPR also requires the privacy policy to be concise and use clear plain language, requirements which may be copied by the California Attorney General when implementing regulations are issued before January 2020. Since few users actually read privacy policies on their own choice, businesses will need to adopt layered privacy policies with just in time notices to ensure that users are actually informed of the company’s practices and users are not surprised or misled.

Compliance: Monitoring and auditing business processes and privacy practices for compliance issues is a necessary part of risk mitigation concerning privacy law. It is so important that GDPR essentially mandates the performance of this task by Data Protection Officers and also requires that sufficient documentation be kept in order to satisfy regulators that the company is acting in GDPR compliance. Businesses should be working toward adoption of software with risk assessment tools that can help identify areas where they should be making improvements.

Categories of Privacy Technology Offered by Clarip

Data Mapping and Flow – These tools aid privacy professionals and organizations in understanding how personal data moves through an organization and which, if any, third-parties receive it. Clarip accomplishes this through the Data Risk Intelligence module.

Personal Data Discovery – These scanners and spiders assist organizations with determining what data they possess. It replaces manual processes that can be time intensive and costly, as well as miss information or result in bad data. Clarip offers data mapping of internal systems to facilitate data discovery and responses to DSAR requests.

Privacy Program Assessment / Management – This technology helps conduct data protection impact assessments, identify risk gaps and demonstrate compliance with privacy laws. Clarip can help organizations with technology assisted DPIAs.

Consent Management Platforms – This software helps organizations collect and manage the consent of users. It typically provides businesses the ability to track the opt-in, opt-out and other preference requests of customers and potential customers. In order to respond to inquiries by government regulators and data protection authorities, it needs to be able to produce an audit trail. Clarip offers a complete consent software package for facilitating compliance, preference and cookie management.

Website Scanning / Cookie Management – This category of technology aids with cookie consent compliance by displaying cookie banners, tracking opt-in and opt-out consents, and scanning website to ensure that all cookies found are properly disclosed and set. Clarip’s Data Risk Intelligence module identifies the first and third-party cookies set by a website and then

Privacy Information Management – This category provides business and privacy professionals with information about privacy laws around the world.

Network Activity Monitoring – This technology monitors internal or external access to personal data. It helps to determine who has access and when it is being accessed or processed. Network monitoring is often used by Information Technology professional to log and scan activity on its computer systems and infrastructure. Broadly, it may include intrusion protection and detection systems, firewalls, anti-virus systems and application monitoring. Although Clarip is not a cybersecurity company, monthly or quarterly scans

Why Enhance your Organization’s Privacy Management

The rush to implement the majority of measures for GDPR compliance may be over, but there are less than 12 months before the effective date of the California Consumer Privacy Act begins on January 1, 2020 and under 18 months until enforcement begins. With transnational businesses operating both in Europe and California now required to comply with two major privacy laws, and many businesses in the United States subject to their first major privacy regulation, it is more important than ever for companies to take a close look at implementing a privacy management platform that can support their compliance efforts.

More regulations could be coming quickly in the United States. States appear to be following in California’s footsteps. Washington, New Mexico and New York are all considering data privacy legislation. While a new, comprehensive federal privacy law with a provision for federal preemption would stem the tide of state privacy laws, it would present its own challenges. There is also no guarantee that the Democrats and Republicans in Congress could agree on the measures which should be included in any privacy bill. There have been many different plans to address data privacy announced already, both from legislators as well as companies and organizations.

Beyond the regulatory compliance component, more organizations and consumers are beginning to demand better data privacy practices. Organizations need to be striving not for the minimum permitted by government regulation, but for the maximum that they can provide within the confines of their resources, technology and business practices. As consumers demand more and competitors use their data privacy practices as a competitive advantage, the minimum permitted is unlikely to be enough. Fortunately, organizations that make strategic investments in time and resources should be able to benefit from their enhanced data privacy practices.

To schedule a demo of the Clarip software, call 1-888-252-5653 or contact us online.

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